CFOtech Australia logo
Technology news for Australian CFOs and financial decision-makers
Story image

NSW government department using EncompaaS cloud platform

By Zach Thompson
Tue 12 Jul 2022

The NSW Department of Planning and Environment (DPE) has implemented the EncompaaS cloud platform to assist Machinery of Government changes and compliance with the State of Records Act.

The NSW DPE’s use of the EncompaaS platform comes after a successful pilot, which dramatically reduced the time taken for the department’s legal team to find relevant documents supporting processes, including Government Information Public Access requests.

DPE will subsequently use the enterprise compliance SaaS provider’s platform to transform its content management in the coming years.

It will do this by consolidating multiple records repositories, automating compliance and managing the majority of records within systems that its staff use daily, such as Microsoft 365.

The following phase will involve EncompaaS automating classifying documents and checking them into Content Manager to save DPE staff from doing it manually.

In addition, the EncompaaS platform will automatically apply record-keeping policies to file shares and M365 content, fostering greater efficiencies and operational savings for DPE and without impacting staff.

EncompaaS is hosted on Microsoft Azure and integrates with Microsoft 365 and data repositories, including Micro Focus Content Manager and file shares.

Further, with visual data discovery, AI metadata enrichment and automated compliance driven by policies, EncompaaS reduces risks associated with ungoverned content in SharePoint, Teams, file shares and other systems.

The company says this allows businesses to locate relevant content in real-time to better inform decisions and strategy and more easily meet their broader obligations and objectives.

“When we talk to government or the private sector, the issues are the same; they are struggling to keep up with today’s complex data and regulatory requirements, let alone deliver value to the business and its customers,” EncompaaS CEO Jesse Todd says.

“In contrast, DPE is taking control of its information with innovative technologies and turning its vision for transparency, compliance and efficiency into a reality.”

The announcement of NSW’s DPE implementing this platform comes after Bendigo and Adelaide Bank chose EncompaaS to automate its electronic document compliance going forward.

The company says the move will help strengthen governance, compliance, and security while improving productivity and agility within the Microsoft cloud-based environment.

With banks and other finance providers still working through periods of digital transformation and hybrid work, there has been a critical focus on security and safety within the financial sector, leading to an increased demand for strong automated document compliance solutions.

Leveraging AI and machine learning, technology solutions by EncompaaS are designed to assist current governance policies with documentation and provide anti-fraud measures.

The bank says that consolidating and centralising its electronic records in the new M365 environment will likely strengthen existing controls. These measures will ensure customer information is stored securely, used only for the specific purposes intended, and retained only for as long as required.

Related stories
Top stories
Story image
Microsoft
Microsoft, NSW partnership to accelerate digital transformation
The renewed partnership is designed to maximise the value of Microsoft solutions to various NSW Government agencies.
Story image
Remote Working
Cybersecurity concerns higher than before the pandemic - report
BeyondTrust's new survey shows Australian organisations are more concerned about cyberattacks than they were before the COVID-19 pandemic.
Story image
Digitalisation
Aus Steel selects SYSPRO Cloud ERP in digitalisation journey
Aus Steel has selected global ERP specialist SYSPRO to help the company drive efficiencies in its build process and improve the scheduling of its precision engineered frames.
Story image
Infrastructure
IBM expands Power10 server line for business modernisation
IBM has recently announced a significant expansion of its Power10 server line with the introduction of mid-range and scale-out systems.
Story image
Neat
Workplace design a crucial factor for better employee experience - report
The key to a successful workplace could be its design, according to research from Ecosystm and Neat.
Story image
Payroll
Exclusive: UKG brings a people focused approach to workforce management
Managing an effective and efficient workforce is the crux of any business operation, and in today's climate, it's more than just work employers need to be aware of.
Story image
Sustainability
Visa launches Eco Benefits solutions in Australia and NZ
Eco Benefits is a suite of sustainability-focused solutions that will help Visa cardholders better understand the environmental impact of their payments.
Story image
Sustainability
Green hydrogen company Hysata raises AUD $42.5 million
Global investors are supporting Hysata's hydrogen electrolyser technology as the organisation closes its oversubscribed Series A funding round of AUD $42.5 million. 
Story image
Inde
Exclusive: Inde provides innovative solutions across the tech sector
Inde likes to call its approach the 'power of the collective', which essentially means that if a client approaches the company with a problem, they'll get the team's collective insight to help drive the best outcome.
Story image
Gartner Magic Quadrant
Gartner positions Commvault as Leader in 2022 Magic Quadrant
Gartner has named Commvault a Leader in its 2022 Gartner Magic Quadrant for Enterprise Backup and Recovery Software Solutions report.
Story image
APAC
Automation to take over 63 million jobs in APAC by 2040 - report
Forrester forecasts that working populations in the five largest economies in APAC are more at risk of physical robot automation than in Europe and North America.
Story image
Cheetah Digital
Privacy, data ethics and the ‘seismic shift’ in consumer trust
Aussie consumers have low levels of trust for advertising, but will pay more to purchase from a trusted brand, a new report from Cheetah Digital reveals.
Story image
Indusface
Why enhancing bot protection for web and API endpoints matters
The trouble with bots is that they aren’t all bad. Unfortunately, this can make it challenging to detect malicious bots that find their way into your system and threaten your business.
Story image
SaaS
Viavi updates Observer platform to simplify cloud monitoring
Version 18.8 simplifies cloud monitoring with data centre-like visibility, bringing two key capabilities to cloud-based applications and deployments.
Story image
Fintech
SC Ventures launches fintech startup for retail banking
SC Ventures has launched Appro, a fintech startup, to simplify the retail banking user journey, aiming to foster greater efficiency in application processes for retail banking products.
Story image
Biometrics
AU biometric security company achieves B Corp cert
Australian biometric security firm Daltrey has announced it has become the first cybersecurity vendor in AU to achieve the B Corp certification.
Story image
Enterprise
Fortinet reports second quarter 2022 financial results
“We delivered strong revenue and billings growth in the second quarter driven by an increase in the number of transactions larger than one million dollars."
Story image
Cloud
DCI plans to build new cloud edge data centre in Canberra
DCI is one of the first to commit to the Precinct which has a focus on defence, space, cybersecurity and high-tech manufacturing sectors.
Story image
Healthcare
Aussie healthcare startup Coviu highlights rapid growth
Australian startup specialising in virtual healthcare is expanding its product offering and launching in the US following an era of significant growth.
Story image
Data analytics
Data analytics a struggle for A/NZ healthcare organisations
A study by InterSystems has found that most Australian and New Zealand healthcare organisations struggle to use data analytics to support their business objectives.
Story image
Pure Storage
Pure Storage named leader in GigaOm report for Kubernetes storage
Pure Storage named the leader for the third consecutive year by GigaOm Radar Report for enterprise Kubernetes storage.
Story image
Hybrid Cloud
The essential guide to digital transformation by SolarWinds
Digital transformation is a buzzword thrown around all the time by companies, but what does it actually mean and why is it important? SolarWinds breaks it down.
Story image
Remote Working
Four-day week: Perceptions across Asia Pacific and Japan
Workers across APJ want to be empowered to do their best work, wherever and whenever they want.
Story image
Migration
Four benefits companies can realise by transitioning to S/4HANA early
Although there is time before organisations are required to transition to a cloud-based solution, such as S/4HANA, it is beneficial to transition now. Waiting too long could complicate the process.
Story image
10 Minute IT Jams
Video: 10 Minute IT Jams - An update from Talend
Stu Garrow joins us today to discuss the company’s key solutions, and how they can help organisations thrive in the data management space.
Story image
Tech job moves
Tech job moves - Cohesity, Equinix, IDC, Proofpoint & Xero
We round up all job appointments from July 29 - August 5, 2022, in one place to keep you updated with the latest from across the tech industries.
Story image
Sustainability
40 Aussie schools sign up to sustainability teaching app
Over 40 schools have signed up to a new online app that helps teachers to engage students in learning about sustainability throughout the curriculum.
Wiise
Discover why cloud ERP is central to a growing business' tech stack. Sign up now for free.
Link image
Story image
Cybersecurity
Qualys develops EASM capabilities for Cloud Platform
"Qualys unique approach to EASM is integrating the internal and external asset data from CyberSecurity Attack Management with its VMDR solution into a single view."
Story image
Cybersecurity
Optic Security Group on Australia recruitment drive
Trans-Tasman security integrator looks to meet the twin challenges of high client project demand tight & labour market supply with new opportunities.
Story image
Identity and Access Management
Pitney Bowes launches rebranded digital visitor management offering in A/NZ
Pitney Bowes has launched Smart Access Management (SAM), its rebranded digital visitor and contractor management offering in Australia and New Zealand.
Story image
Document Management
TrustRadius gives M-Files two document management awards
TrustRadius has recognised M-Files with both a 2022 Best Feature Set and a 2022 Best Relationship award in document management.
Story image
Compliance
Why security needs to shape your journey to the cloud
It's estimated that 80% of workloads could be in the cloud in the next few years. How can you make all that data secure?
Story image
Rubrik
Gartner names Rubrik Leader in 2022 Magic Quadrant
Rubrik has been positioned by Gartner as a Leader in the 2022 Magic Quadrant for Enterprise Backup and Recovery Software Solutions.
Story image
First Nations
Google.org and INCO's $750,000 First Nations digitisation fund
INCO has launched its First Australians Digitisation Fund, with support from Google.org, to help organisations using tech to achieve better outcomes for First Nations communities.
Story image
Gartner
Veeam named Leader in enterprise backup and recovery
"We believe our innovation and ability to execute validates our solid standing as the #1 trusted provider of modern data protection."
Story image
Data
NOVATION releases cloud-based solution to maximise value of data
NOVATION has announced the release of DataVio, its cloud-based solution for helping businesses automate the processing and extraction of data.
Story image
Enterprise Resource Planning / ERP
Why the right ERP (and partner) is crucial to an innovative and successful business
Enterprise Resource Planning (ERP) is a foundational step to ensuring a robust business model; here's why choosing the right one could be vital to ensuring long-term success and innovative results.
Story image
10 Minute IT Jams
Video: 10 Minute IT Jams - An update from Heidrick & Struggles
Graham Kittle joins us today to discuss how the company is helping organisations bring about change within their business.
Story image
Enterprise Resource Planning / ERP
Exclusive: SYSPRO on how ERP plays a role in Australia's manufacturing investment plan
While there is a significant drive for change, it's really down to execution, and businesses need to be prepared to find the right strategies for them to make full use of the government support.
Story image
Digital Transformation
Dear boardroom, please don’t put digital transformation back in the box
Australian companies are years ahead of where they would have been – a position that the country is poised to take advantage of to do great things. And one that it risks losing.