Nintex unveils automated onboarding tool to boost retention

Nintex has launched a new pre-built solution designed to streamline employee onboarding processes for organisations across different departments.

The Nintex Employee Onboarding offering is aimed at automating and simplifying onboarding workflows that typically span HR, finance, and IT teams.

According to the company, the solution, built with Nintex Solution Studio, centralises setup and integrates various onboarding tasks without the need for additional tools or repeated manual entries.

The tool provides new hires with a self-service interface and gives organisations a way to reduce administrative tasks, improve time-to-productivity for new employees, and potentially decrease staff turnover related to onboarding experiences.

Niranjan Vijayaragavan, Chief Product Officer at Nintex, commented on the business impact of onboarding experiences. "Employee onboarding touches every employee that enters an organisation. As a result, getting it right isn't only important for employee experience and retention, but delays and disruptions throughout onboarding can negatively impact a business's bottom line."

"Getting the onboarding experience right requires tight coordination across HR, Finance, IT, and hiring managers across all business units. Nintex Employee Onboarding brings these teams together to improve efficiency internally and provide a more consistent experience for new employees."

Current research cited by Nintex indicates that 80% of employees with poor onboarding experiences plan to leave soon after joining, with 17% departing between their seventh and ninetieth day of employment. The average cost to onboard a single employee stands at USD $1,500; hiring 100 employees could mean an estimated USD $25,500 lost for every 17 employees who leave within the first three months.

While many organisations use tools such as Applicant Tracking Systems and Human Resources Information Systems to automate aspects of recruitment and HR, Nintex notes that critical onboarding tasks often remain manual due to the need for cross-departmental collaboration and integration across systems.

With its new solution, Nintex intends to address these challenges by enabling HR, finance, and IT teams to remove supplementary applications and connect onboarding processes directly to core systems.

The features include configurable branded new hire portals that HR teams can set up without technical expertise, enabling a self-service experience for new employees.

Integration options allow new employee data to be imported automatically into HRIS systems, reducing the need to repeat data entry across multiple platforms. The tool also supports modifying approval workflows, onboarding documents, digital signatures, and business system integration settings to suit different roles.

The internal operations portal feature enables teams to initiate new hires, configure roles, track onboarding progress, and manage the process through a single end-to-end system. The solution's design via Nintex Solution Studio facilitates customisation to address unique organisational requirements.

Nintex has previously released pre-built solutions for other sectors, including Nintex Licensing & Permitting for public agencies. The company is also expanding the availability of this licensing and permitting tool to government organisations across the Asia-Pacific region, a solution originally introduced in 2024 for US state and local agencies, aimed at digitising permitting processes and reducing manual workloads.